MAPPING - COORDINATES...
Introduction
Coordinates are a mathematical way of defining a point or a region. They usually rely upon a numbered grid system, and an agreed method to pin a particular point down. This sections aims to introduce and teach the basic concepts and skills required for using map coordinates
Map Basics
We will begin with an example. A typical (Ordnance Survey Landranger 1:50 000) map reference could be:.
HQ 765459.
HQ refers to a very large area of the map (100 000 metre squares), and should be marked in large blue letters on your map. This is not usually necessary if it is clear which map everyone is using. .
The remaining 6 figures detail a point (actually an area around 100x100 metres due to estimation). They are quoted in a particular order. The first three represent how far across the map you are (from left to right). The last three details how far up the map you are (from bottom to top). .
There are three numbers for each of these because the first two tell you which grid square (the blue grid squares are 1 km x 1 km) you are in, and the third number gives you more accurate information about how far into that square the point is..
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Advanced Note
The only true representation of the earth, free of distortion, is a globe (sphere). But of course maps need to be flat to be practical and the process by which they are transformed from their real life location (geographic, e.g. latitude and longitude) to a flat two-dimensional map is called a projection. There are many types of projection and each serves a unique purpose..
In practice converting from the 3-d sphere to a 2-d piece of paper will result in some 'distortion' no matter how you do it. Perhaps the size of the country will be distorted. Perhaps the lengths across the map represent different lengths in real life depending upon where the line is..
Of course for the map to be useful the distortion must be small, at least on the scale the map is representing. If you look at a typical Ordnance Survey Landranger map you will notice a map symbol which looks like a light blue cross (Graticule Intersection at 5' intervals). These mark out lines of latitude and longitude on the surface of the Earth (sphere). These help give an indication of the 'distortion' of the map compared to 'real life' features on the curved surface of the Earth..
To help you imagine this take a look at the pictures at the following site. - Geosystems.
The graticule intersections form the boundary of the 'square' grid on the surface of the Earth. The map is then projected onto the flat sheet of paper so that now these graticule intersections do not quite form a perfect square on the map. However you will notice that the distortion is small and across the map is quite sufficient for almost any purpose..
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Four Figure Grid References
If you simply want to pin down which (1 km x 1 km) square you are in, i.e. the general area, then a four figure reference may be used. This will produce two lines that intersect at a point (remember, first two are along, second two are up). The square that you want is the one on the top right (if two lines intersect at a cross, then in theory there are four squares that could be represented by this reference)..
Six Figure Grid References
A six figure grid reference is normally the one you would choose to use to locate a point (say a building). A four figure reference simply pins the region down to a 1 square kilometre area, not very useful if you want to find the post office. As a (very) rough guide, a square kilometre area is around the size of a small village. To quote a six figure reference, you first locate the square that you are interested in (as above in four figure references). We then imagine dividing that square into 10 equally spaced intervals along and up the square. This would form an imaginary grid of 100 squares within the blue grid square. We then quote a further reference using these numbers. For example, an object in the exact centre of a square would have a reference along the lines of.
something something 5 something something 5.
The first two numbers would be the eastings of the grid square, the second two 'somethings' would be the northings of the grid square. The 5 and 5 are there because it would be 5 in and 5 up within the blue grid square (i.e. in the centre). For ease of use, when we write this, we write all the eastings together, then all the northings together. .
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Where Wolf
Where Wolf produce a credit card sized plastic aid to map reading. The card is mainly transparent plastic which has a Roemer scale for the most common OS maps (Explorer and Landranger). This makes it easy to overlay the card on the map and read off the 6 figure grid reference with ease. .
Printed on the card is also a reminder of how to quote OS grid references and a ruler along one edge..
The Where Wolf makes a good gift for Scouts and many of the leaders in my District have been impressed by it and have placed their orders with me for a bulk load of them.
RETURN TO SCOUTING SKILLS
Sharing your information
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Young people and other data subjects
We will normally only share personal information with adult volunteers holding an appointment in the 22nd Wimbledon Scout Group.
Adult volunteers
We will normally only share personal information with adult volunteers holding appropriate appointments within the line management structure of The Scout Association for the 22nd Wimbledon Scout Group as well as with The Scout Association Headquarters as independent data controllers.
All data subjects
We will however share your personal information with others outside of 22nd Wimbledon Scout Group where we need meet a legal obligation. This may include The Scout Association and its insurance subsidiary (Unity Insurance Services), local authority services and law enforcement. We will only share your personal information to the extent needed for those purposes.
We will only share your data with third parties outside of the organisation where there is a legitimate reason to do so.
We will never sell your personal information to any third party.
Sometimes we may nominate a member for national awards, (such as Scouting awards or Duke of Edinburgh awards) such nominations may require us to provide contact details and award nomination details, such as citations to that organisation. We may also share data on award nominees for National Honours Awards, including the same data as above.
Where personal data is shared with third parties, we will seek assurances that your personal data will be kept confidential and that the third party fully complies with the GDPR and DPA 2018.
How we store your personal data
We generally store personal information in the following ways:
The online membership system of The Scout Association. This system is used for the collection and storage of adult volunteer personal data and training.
Online Scout Manager - is the online membership system of Online Youth Manager, this system is used for the collection and storage of youth member personal data. https://www.onlinescoutmanager.co.uk/security.html
Google Drive – shared drive which can be accessed by all section team members in the group this is used for storing Risk Assessments, programme information, camps and section information. https://policies.google.com/privacy
Dropbox – controlled by the Group Lead Volunteer and used for storage of photos and electronic file backup. https://www.dropbox.com/en_GB/privacy
In addition, adult volunteers may hold some personal data on local spreadsheets/databases.
Printed records and data held while attending events - paper is sometimes used to capture and retain some data for example:
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Gift Aid administration
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Event registration
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Health and contact records forms (for events)
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Events coordination with event organisers
Paper records for events may be used rather than relying on secure digital systems, as often the events are held where internet and digital access will not be available. We will minimise the use of paper to only what is required for the event.
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Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
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How we provide this privacy notice
A link to this website page is provided to those whose data is being processed by us. A printed version is also available on request.
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Your rights
As a Data Subject, you have the right to object to how we process your personal information. You also have the right to access, correct, sometimes delete and restrict the personal information we use. In addition, you have a right to complain to us and to the Information Commissioner’s Office (www.ico.org.uk).
Unless subject to an exemption under the GDPR and DPA 2018, you have the following rights with respect to your personal data:
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The right to be informed – you have a right to know how your data will be used by us.
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The right to access your personal data – you can ask us to share with you the data we have about you. This is a Data Subject Access Request.
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The right to rectification – this just means you can update your data if it’s inaccurate or if something is missing. Adult members will be able to edit and update some information directly on The Scout Association’s adult membership system.
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The right to erasure – this means that you have the right to request that we delete any personal data we have about you. There are some exceptions, for example, some information will be held by The Scout Association for legal reasons.
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The right to restrict processing – if you think that we are not processing your data in line with this privacy notice then you have the right to restrict any further use of that data until the issue is resolved.
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The right to data portability – this means that if you ask us we will have to share your data with you in a way that can be read digitally – such as a pdf. This makes it easier to share information with others.
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The right to object – you can object to the ways your data is being used.
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Rights in relation to automated decision making and profiling – this protects you in cases where decision are being made about you based entirely on automated processes rather than a human input, it’s highly unlikely that this will be used by us.
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For more information on Google Analytics cookies, see the official Google Privacy information page.
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Who to contact
If you have any queries relating to this Privacy Notice or our use of your personal data, please contact us by emailing the Group Lead Volunteer, Graham Fairclough at gsl@22nd.org.uk
Version number and date of the last review
Version 1 January 2025